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Hi, I know that this has come up in several forms, but I don't know ... General Blackberry forum

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    NaOh's Avatar
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    Question Mulitple Users accessing one calendar?

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    Hi, I know that this has come up in several forms, but I don't know what I'm doing, so rather than trying to glean wisdom from several posts, I figured I'd lay out my situation and see if anyone has a direct solution.

    I work for a large corporation and support three executives. Said corporation uses Lotus notes for email. All three execs have individual email accounts, with requisite calendars.

    The thing is, they very rarely do anything seperately. Every time I input a meeting (and I input a LOT of meetings), I have to copy/paste it two more times. Somewhere along the line, between answering 3 phone lines per executive and cancelling lunches - I mess up and forget to update a calendar.

    So, being clever, I called IT and had them create a GROUP calendar. And I gave everyone access on Lotus, so they stopped using their personal calendars and only use that GROUP calendar. And it's a beautiful efficient time saver.

    Except when they leave the office. Their blackberries only see their Personal calendars. If it were a 1 way system, it would be fine, I could simply copy and paste whole weeks at a time into their personal calendars - but the fact is, THEY input meetings and lunches and drinks while they're on the road. But since they're inputting into personal calendars instead of the GROUP calendar, those changes get overlooked.

    So - what I need to do - long story short - is allow them to access their individual email accounts and have them access a shared Group calendar.

    IT just shook their heads in dismay - not supported. And so I turn to you.

    Am I doomed to entering events in triplicate? or is there a solution?

    Thanks!

  2. #2
    hayden's Avatar
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    Re: Mulitple Users accessing one calendar?

    welcome to pinstack!

    see these threads:
    http://blackberryforums.pinstack.com...ndar_sync.html
    http://blackberryforums.pinstack.com..._calendar.html

    Not sure if this helps. About to go to bed so didn't have time to read.

  3. #3
    NaOh's Avatar
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    Re: Mulitple Users accessing one calendar?

    Thanks for the welcome!

    Those were the two threads I'd read.

    So - it would appear that the short answer is "no"

    Dang.

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    Re: Mulitple Users accessing one calendar?

    NaOh Welcome to the Stacks, sorry that there's been no real help for this. But I'm thinking it can't be done easily.

    Rcbjr.
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    Re: Mulitple Users accessing one calendar?

    I have been trying to solve this same problem for one of my clients.

    A google search lead me to a program called Add2Exchange (I'd include a web address for everyone to follow, but as a new member, I'm not allowed). I spoke to someone from their sales staff and it sounds like just the ticket. It sets up a group calendar that gets synced from each of the subscribed users' personal calendars, excepting those items marked personal.

    Has anyone heard anything about this program (good, bad or otherwise)?

    I hesitate to recommend software so blindly, but I'm not aware of any other solution to this problem.


    Thanks,
    shorn

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    Re: Mulitple Users accessing one calendar?

    shorn,

    Welcome to PinStack and thanks for the information.

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  8. #8
    takeshi's Avatar
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    Re: Mulitple Users accessing one calendar?

    IIRC this can be done with Exchange but I really can't help you with Notes. Despite what people keep claiming, you can have two calendars. All of our executive assistants are configured this way to give them access to their execs' calendars on their own BB's.

    The caveats are that you must sync the calendar via USB and the secondary calendar is one-way (again, IIRC).

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    Re: Mulitple Users accessing one calendar?

    Takeshi,
    Could you please tell me how this is done? I have a similar situation and this would be extremely useful to me. Thanks.

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