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With a BlackBerry, you control how mail is redirected by configuring filters in the BlackBerry ... BB Best Practices forum

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    hayden's Avatar
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    Post How to: configure filters to control mail redirection

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    With a BlackBerry, you control how mail is redirected by configuring filters in the BlackBerry Desktop Manager. Filters are rules applied to messages as they arrive in your Exchange mailbox, and determine whether to redirect the message to your BlackBerry device.
    The Desktop Manager has two preconfigured filters. The first, called "To & BCC Default", automatically forwards to your BlackBerry all email that is sent to you directly or as a blind carbon copy (BCC). The second, called "CC Default", forwards the headers of all email that is sent to you as a carbon copy (CC). You can change this filter to forward the entire message by following the directions below.

    Following are examples of filters that accomplish some useful tasks:

    Forward all messages
    You can instruct Desktop Manager to forward all messages you receive, whether they match a filter or not, by specifying forwarding as the default action:
    1. Open the BlackBerry Desktop Manager, double-click Redirector Settings, and then select the Filters tab.
    2. Under "When none of the above rules apply:", select Forward messages to the handheld. Now all matching messages will be forwarded as your filters specify, and any messages that don't match will also be forwarded. If you don't want the redirector to do any filter processing, deselect all of your filters.
    Forward bodies of CC messages
    1. Open the BlackBerry Desktop Manager, double-click Redirector Settings, and then select the Filters tab.
    2. Double-click CC Default, and under the Forward message to the handheld radio button, deselect the Forward header only checkbox. Click OK.

    Preserve high priority flags when forwarding messages
    You can add a filter to forward to your BlackBerry with "Level 1" (high) priority any message received with a high priority. To do so, follow these steps:
    1. Open the BlackBerry Desktop Manager, then double-click Redirector Settings.
    2. In the Redirector Settings dialog box, select the Filters tab, then click New... .
    3. In the "Filter Name:" box, enter High Priority .
    4. Click to select the Importance: checkbox, and from the drop-down list, select High.
    5. Make sure the Forward message to the handheld radio button is selected, and click to select the Forward with Level 1 Notification checkbox. Click OK.

    Forward mailing list messages
    If you would like to forward messages from a mailing list you subscribe to, you can create a filter to do so by following these steps:
    1. Open the BlackBerry Desktop Manager, then double-click Redirector Settings.
    2. Select the Filters tab, then click New... .
    3. In the "Filter Name:" field, enter the name of the mailing list or lists this filter will apply to.
    4. Select the Sent to checkbox, and enter the mailing list or lists in the text box, separated with semicolons.
    5. Set the importance level, if desired, and click OK.
    Saving and loading filter sets
    You can save your filter set to a file or restore a filter set from a file by using the Save... and Load buttons at the bottom of the Filters... dialog box. The filter set is saved to a file with an .rfi extension.

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    Re: How do I configure filters to control mail redirection?

    I have a user who wants ONLY the last 5 days of his email to show on his BB device. He has over 1000 messages in his (Lotus Notes) Inbox. Would I use a filter to control this?

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    mdavies's Avatar
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    Re: How to: configure filters to control mail redirection

    Hi.

    I want to use a filter to stop Spam mails coming through.
    I currently have an active filter setup looking at the "Sbject" field with the following exclusions.
    weight;pharm;$;bank;

    I'm expecting any message that matches, or part-matches, any of the above to be rejected. But it's not working! It's still letting mail through to my BB.

    Is it case-sensitive ?
    Do I need to setup a filter for each individual word ?

    Thanks.

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    this is a puzzle - i want an 'opt-in' filter that has my 600 email contacts only - i have a tabulated excel list of them - have i got to manually type each one into the box with 'from' selected with a ; to separate or is there a 'paste' or 'import' facility? from your message it sounds like there is a mechanised method available but i don't quite get it yet - PCM

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